3.3License and Subscription Manager
Overview
Efficient software license management is crucial to maximising IT budgets, yet it often proves time-consuming and prone to errors. Overlooking the reallocation of unused licenses or failing to cancel subscriptions as people transition can result in unnecessary and costly expense.
Activate streamlines license management by seamlessly integrating it into our comprehensive service management system. Licenses are automatically allocated from an available pool during software installation or access provisioning and are instantly returned for reallocation when services are no longer required.
Our License and Subscription manager helps IT teams optimise costs, stay compliant and reduce manual workloads.
Automated License Allocation
Assign software licenses automatically based on user role, department or team. Activate ensures people get access to the tools they need and nothing more, reducing waste and improving control.
Real-Time Tracking
Monitor license usage and availability. Activate gives IT a clear view of which licenses are in use, helping optimise spend and identify unused or underutilised applications and subscriptions quickly.
Reclaim & Reassign Licenses
Recover licenses automatically when users leave or no longer require access. Activate makes it easy to reassign licenses without manual effort, supporting compliance and avoiding unnecessary costs.
Vendor-Agnostic Management
Manage licenses across multiple vendors and platforms from one place. Activate simplifies the complexity of subscription tracking, giving you unified control and reducing the risk of over-licensing.
76%
Of companies over-license their software to avoid penalties from audits.
85%
Of organisations don’t fully comply with their software license agreements.
64%
Of companies don't use automated tools for managing software licenses.
Prevent Compliance Costs
Prevent license violations and avoid unexpected audit expenses by ensuring only owned licenses are used.
Optimise Workload
Licenses are automatically assigned from a pool when software is installed or accessed and returned when no longer required.
Lifecycle-Based Management
Automatically ensure license access aligns as users change roles within the organisation.
Detailed Usage Reporting
View exactly who holds which license, who approved it and when, supporting visibility and audit readiness.
Asset System Integration
Synchronise license records with financial asset systems or your CMDB for accurate tracking and reporting.
Integrated License Pools
Manage licenses centrally, with automatic allocation tied to provisioning activities and service requests.