2.3Secure Folder Manager
Overview
Unstructured data, whether stored on-premise or in the cloud, requires careful management to ensure it remains secure and compliant. Traditional manual access control methods performed by the Service Desk often add unnecessary complexity, slowing down processes and increasing the risk of human error.
Activate offers a centralised, user-friendly self-service Web portal for business users to manage access effectively. Business owners gain full visibility of who has access to their secure folders, approve/deny access requests and ensures compliance with your organisations data protection policies.
With Activate, organisations can manage data more efficiently while reducing administrative burden and security risks, allowing your IT teams to focus on higher-value tasks instead of manual admin.
Automated Folder Access
Manage access to secure folders automatically based on user roles, departments or project assignments. Activate ensures people only have access to the folders they need, reducing risk and manual intervention.
Lifecycle-Driven Permissions
Tie folder access directly to user lifecycle events like onboarding, role changes or offboarding. Activate keeps permissions in sync, removing access when it’s no longer needed and maintaining security across your environment.
Provisioning Templates
Create folders with pre-set templates that define and enforce naming conventions for AD groups, security access control rules and assign business owners automatically ensuring standardisation and consistency.
Visibility & Audit Logs
Track who has access to what, and when changes happen. Activate gives IT teams clear insights and full audit trails for folder access provisioned within Activate, supporting compliance and better access governance.
34%
Average number of user enabled accounts that are stale yet still have access to files and folders.
41%
Average number of organisations that have at least 1,000 sensitive files open to every employee.
54%
Average amount of an organisation’s data that is stale, adding to storage costs and complicating data management and security.
Improve Security
Protect sensitive file and folder data access across on-premises and cloud environments using centralised, policy-driven governance.
Enable Business Ownership
Let your workforce request, approve and manage folder access through a simple web interface without Service Desk tickets or specialist skills.
Reduce Costs & Risks
Remove manual folder management, prevent orphaned or over‑privileged access and cut time spent on audits and clean-up tasks.
Familiar Web Interface
Let your workforce browse and easily request secure folder access through an interface that mirrors traditional file explorers.
Lifecycle Management
Folder access updates automatically as users join, move between departments or leave the organisation, ensuring access remains secure.
Built-In Best Practices
Activate comes with ready-to-use workflows for shared folders on Windows servers, NAS (NTFS), OneDrive, SharePoint, and Azure File Shares.